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Email Archiving & Compliance
Overview
While there are many regulations with which to comply, ASI has focused most of its attention towards email, IM communications, and document archiving to meet the strictest demands of such Laws and rules including Sarbanes-Oxley, SEC Rule 17a (4), NASD, NYSE, HIPPA, PATRIOT Act, Gramm-Leach-Bliley Act (GLB), and California's Database Protection Act (SB-1386).
E-mail Archiving
E-mail archiving is a systematic approach to saving and protecting the data contained in e-mail messages so it can be accessed quickly at a later date. In the past, companies often relied on end-users to maintain their own individual e-mail archives. The IT department would back up e-mail, but not in a manner that made messages searchable. If a specific e-mail needed to be traced, it often took weeks to find it. With today's compliance legislation and legal discovery rules, it has become necessary for many IT departments to manage the entire company's e-mail archiving in bulk so specific messages can be located in minutes, not weeks.
Policy-based e-mail archiving software applications allow IT managers to manage large e-mail archives, as well as to free up space on production servers and speed up backup times. These applications typically include indexing and search capabilities, access logs to provide a "virtual paper trail" in the event an e-mail is subpoenaed, and a lifecycle management component, which acts as kind of a traffic cop for all e-mail coming in to the company. The life cycle management component uses rules set up by the administrator. It will classify which e-mail messages need to be archived, migrate the messages to the most economical and efficient storage media, and automatically delete messages when they are no longer needed.
E-mail Compliance
Many companies consider email to be mission critical. In fact, a recent Symantec study suggests that email and other messaging applications store as much as 75 percent of a company's intellectual property. How do organizations manage their email storage growth and what if a legal challenge requires IT to find files and email related to last quarter's earnings? IT administrators are challenged to meet stringent business requirements and in spite of exponential data growth and increasing user demands for data recoverability, IT budgets remain flat. ASI has the experince and technology knowhow to answer these challenges.
With the high visibility of corporate governance and the ever increasing number of regulations by which organizations are forced to abide, ASI understands that compliance is rarely a desire as opposed to a necessity. With an appreciation of this, ASI has created turn-key solutions that allow organizations to comply with regulatory requirements quickly and inexpensively.
